Absence Reporting & Medical Conditions

Absence Reporting

We ask all parents to consider the NHS guidance provided on this page when determining whether their child is too unwell to attend school.

Please ensure you let the school office know via Arbor if your child will be absent from school due to illness. You must report your child’s absence each morning they are absent before 8am.

100% attendance at school is one of the best way of ensuring your child’s future success so we ask you to arrange medical/dental appointments outside the school day where possible. If for any reason your child is required to miss school for a short period for an important appointment then please email attendance@sjb.surrey.sch.uk with the details at least 48 hours prior to the appointment.

Please do not book holidays in term-time, permission will not be granted. If there are exceptional circumstances please complete the request for absence form Application for leave of absence/exceptional circumstances – Fill in form.

Absences not reported in the correct way may result in an ‘unauthorised absence’ being recorded.

To report an absence on Arbor:

Log onto the Parent Portal in Arbor
Select Attendance under Quick Actions
If you are using a mobile device press the “three lines at the bottom left of the screen
Select Log Absence
Complete the absence time (only for that day) and the reason for absence
Press Log Absence

More detailed guidance can be found here: Report a daily absence

Medical Conditions

It is important that we hold up-to-date, accurate medical information on all children. Parents can view the information we have any update it via the Arbor Parent Portal App. If for any reason they cannot access this we request that they get in contact with the School Office directly via email to info@sjb.surrey.sch.uk

We require some students with serious medical conditions or allergies to have an Individual Healthcare Plan (IHP), this is essentially a combined risk assessment and action plan to help us keep them safe. We will reach out directly to parents where we believe their child meets the threshold for an IHP. If a parent feels that their child requires an IHP and there is not one currently in place we would request that they make contact with the School Office directly via email to info@sjb.surrey.sch.uk

If your child has a medical condition or an accident or injury at home and requires any form of temporary support or adaptation to school life (for example, restricted movement, medication, or timetable adjustments), a Temporary Individual Healthcare Plan (IHP) must be completed before they return to school.

The IHP form can be accessed below, please download and complete all the relevant fields. Once completed, please email it to info@sjb.surrey.sch.uk. The plan will be reviewed by your child’s Head of Year who will then make contact with you to discuss next steps.

Without a completed and approved IHP, your child may not be able to return to school, as their health, safety and wellbeing are our highest priority.

Temporary Individual Healthcare Plan

Allergies

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At SJB, the safety and wellbeing of all students is our highest priority. We recognise that some children have severe allergies and we work closely with parents, healthcare professionals and staff to help keep them safe while in school.

Key points:

Parents must inform the school of any allergies including their severity, triggers, symptoms and treatments (including an allergy/asthma action plan where relevant) and keep medical information up to date.
Individual healthcare plans are put in place where required (based on severity and the medical information provided by parents)
Staff receive appropriate annual training in recognising and responding to allergic reactions, including the use of emergency medication.
Reasonable steps are taken to reduce the risk of allergen exposure across the school environment.
We promote allergy awareness among students and staff to help create a safe and inclusive community.
In the event of a suspected allergic reaction, emergency procedures will be followed immediately.

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St John the Baptist School is not a nut-free school. As a secondary school, we believe it is important that young people with allergies are supported to develop increasing independence and resilience in managing their condition. In areas of the school where risk is greater for example food technology, we will always conduct indiviual risk assessments and make adaptations as required to minimise risk and keep students safe.

Whilst we take reasonable precautions to minimise risk and keep students safe, it is not possible to guarantee a completely allergen-free environment. We therefore ask all parents to work in partnership with us and to ensure their child knows and understands how to manage their own allergy safely and responsibly.

For full details, please read our Allergy Safety Policy available here:
Allergy Safety Policy